Invoice processing, run end to end

Software captures and matches invoices. It does not ring a supplier about a price difference, chase an approver who is on leave, or decide whether a tolerance breach is acceptable. Outsourcing gives you people to do that work. Most teams end up wanting both, which is what we run.

Pull invoices from every channel, code them, match them against purchase orders and goods receipts, work the exceptions until they clear, move invoices through your approval workflow, stage payment runs, and reconcile supplier statements at month end.

Two models: a price per invoice, or a monthly fee for a dedicated analyst. We quote after the free audit, because the honest number depends on your volume, your channel mix and how many invoices need exception work. Anyone quoting before seeing those is guessing.

We tell you up front rather than at renewal. Setup and process documentation sit inside the fixed fee pilot. Ongoing fees cover the agreed scope and volume band. Anything outside it, such as a new entity, a new ERP or a large one off backlog, is quoted separately before work starts.

Compare your fully loaded cost per invoice against our quote. Fully loaded means salaries, benefits, overhead, software and the time approvers spend chasing. The free audit measures your current figure so the comparison is real rather than assumed.

Access is scoped by you, granted to named people, and revoked through your own leaver process. We contract on standard clauses, name every sub-processor, and work to GDPR, UK GDPR, PIPEDA, the Australian Privacy Principles and Saudi PDPL. ISO 27001 alignment is in progress and SOC 2 Type II is on the roadmap. We state status honestly rather than showing badges we do not hold.

Ask for ISO 27001 or SOC 2 Type II, then ask two follow ups most providers dodge: which legal entity is certified, and what the audit scope covers. A badge on a website tells you nothing without those answers.

Duplicate detection runs on every invoice before approval routing. Any change to a vendor's bank details is treated as an exception, never actioned by us, and escalated to your nominated contact for out of band checking. The analyst who maintains vendor data is never the analyst who processes that vendor's invoices.

No. We prepare and route, you approve and release. Nobody on our side can move money or authorise a payment. Your delegation of authority stays exactly as it is.

Most clients redeploy them onto vendor management, controls, analysis and the supplier relationships that need judgement, rather than cutting headcount. We will tell you honestly what your volume supports instead of promising a headcount number to win the work.

SAP, Oracle, NetSuite, Microsoft Dynamics, Coupa, Sage, Xero, QuickBooks, Zoho and Tally. We work inside your system rather than asking your team to learn ours, so there is no migration and no new licence.

Yes, and this is what the pilot is for. Odd formats, multi line matching, partial deliveries, consignment stock and multi currency tax treatments get documented during the pilot and written into the SOPs before we go to steady state.

Four to six weeks from first conversation to a team running your queue. Roughly two weeks for the audit, then a fixed fee pilot on a live slice of invoices, then steady state. Your side of the work is a sample of invoices, one named contact, scoped system access and your approval rules.

You keep the SOPs and process documentation we write, because they are yours throughout, and your data stays in your systems. Transition out support is written into the contract from day one rather than negotiated when you want to leave.

Named analysts assigned to your account, with named backup cover for leave and absence. You know who is doing the work and who to call. Cover is a contractual term, not something you discover when someone is on holiday.