IT picks the tool. We do the buying.

Asset management is about knowing what you have and where it is. Procurement is about the commercial decision: what it should cost, when the contract can be changed, whether you need this many of it, and who you buy it from. The two rely on each other, which is why an incomplete asset record usually shows up first as a bad renewal.

No, and you should be wary of anyone who offers to. Your IT team knows what fits the architecture, the security posture and the people who have to use it. We take the buying: the market check, the quotes, the terms, the timing and the paperwork. If you want a recommendation between two comparable products, you get our reasoning and the data behind it, not a decision.

By working backwards from the notice date rather than the renewal date. Every agreement is diarised at its notice period plus a lead time we agree, usually sixty to ninety days. At that point the contract, the usage, the alternatives and a recommendation go to the named owner. If they do not respond, we escalate on the schedule you set. A renewal only happens because somebody chose it.

A true-up is the invoice a vendor sends when your actual deployment turns out to be larger than your entitlement. You avoid it by reconciling entitlement against deployment on a fixed cycle instead of at audit time, reclaiming licences through your leaver process, and keeping the evidence in a form somebody else can follow. Flexera's 2026 State of ITAM Report found 48 percent of organisations had been audited in the last year, and 44 percent had spent over a million dollars on audits across three years, so this is not a rare event to plan around.

Yes, and it is usually where the quickest money is. We go out to your incumbent reseller and at least one alternative for the same specification, compare on total cost rather than headline unit price, and check that what has been quoted matches what was asked for. Correspondence goes out in your name, and the relationship stays yours.

We handle the administration and preparation around them: the entitlement position, the usage evidence, the timeline and the questions worth asking. These programmes also move underneath you. Flexera's 2026 State of the Cloud Report records use of the Azure Enterprise Agreement falling to 43 percent as Microsoft phases the programme out in favour of the Microsoft Customer Agreement for Enterprise. Tracking that kind of change is exactly the work that nobody has time for and everybody pays for later.

From the money, not from the network. Twelve months of card statements and accounts payable data, classified by vendor, will surface almost every subscription somebody expensed, every freemium account that grew into a company-wide tool, and every overlap where three teams bought three products to do one job. We then give the request somewhere fast to go, because card buying is nearly always a symptom of procurement being slower than the card.

Yes. We track the split between committed and on-demand spend, model reserved instances, savings plans and committed use discounts against your actual run rate, and put the commitment decision in front of you with the numbers attached. Flexera's 2026 State of the Cloud Report found fewer than half of organisations use any one commitment discount from any one provider, while estimated waste rose to 29 percent, so the gap between what is running and what is committed is usually worth measuring.

Two models: a price per renewal worked, or a monthly fee for a dedicated analyst covering the whole category. We quote after the free audit, because the honest number depends on how many contracts you have, how findable they are and how much of your spend is sitting outside any agreement. Anyone quoting before seeing that is guessing.

We tell you at the start rather than at renewal. Setup and process documentation sit inside the fixed fee pilot. Ongoing fees cover the agreed scope and contract volume. Anything outside it, such as a new entity, an acquisition's estate or a large one-off discovery exercise, is quoted separately before work starts.

We build the case before the call: what the seats actually get used for, what the tier below costs, what the incumbent charged last time and what a credible alternative would cost to move to. On routine renewals we handle the vendor exchange directly. On material agreements the substantive conversation is usually better held by your people, because the leverage is your relationship and your budget. If you would rather we took the vendor conversation ourselves, that is written into the scope, not assumed.

We work inside whatever you already run rather than asking you to adopt something of ours. In practice that means ERP and finance systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, Sage, Xero and QuickBooks, procurement tools such as Coupa and Zip, card platforms such as Ramp, Brex and Pleo, and asset or SaaS management tools such as Flexera, Snow, Zylo and Torii where you have them.

Access is scoped by you, granted to named people, and revoked through your own leaver process. Read access is enough for most of this work. We contract on standard clauses, name every sub-processor, and work to GDPR, UK GDPR, PIPEDA, the Australian Privacy Principles and Saudi PDPL. Contract and pricing data is covered by confidentiality terms that survive termination. ISO 27001 alignment is in progress and SOC 2 Type II is on the roadmap. We state status honestly rather than showing badges we do not hold.

Four to six weeks from first conversation to a team running your renewals. Roughly two weeks for the audit, then a fixed fee pilot on the next quarter's renewals, then steady state. Your side of the work is the contracts you can find, one named contact, scoped read access and your approval thresholds.

You keep the renewal calendar, the entitlement records and the SOPs, because they are yours throughout and they live in your systems rather than ours. Transition out support is written into the contract from day one rather than negotiated at the point you want to leave.

Named analysts assigned to your account, with named backup cover for leave and absence. You know who is working your renewals and who to call. Cover is a contractual term, not something you find out about when someone is on holiday.